BAZYAN COMBINED CYCLE POWER PLANT 10-Jul-14 16
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BAZYAN COMBINED CYCLE POWER PLANT 10-Jul-14 16
BAZYAN COMBINED CYCLE POWER PLANT Activity ID Activity Name 10-Jul-14 16:43 Start Finish -3 -2 -1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 BAZYAN COMBINED CYCLE POWER PLANT LOI for Simple Cycle (Phase 1) Provide sufficent space for Temporary Works Complete the Site survey in accordance with Contractor's geotechnical survey specification NTP for Simple Cycle (Phase 1) Provide the connection road and gates between highway to second site entrance Provide a certificate that the Site is clear off all unexploded ordinance Provide raw water to Contractor for Temporary Works Provide 3 MVA available electr.drng the performance of Wrks for Temp.Works&Permanent Wrks Allow Contractor for the off-take for sanitary, process waste water discharge for Temporary Works Provide raw water to Contractor for Construction purposes during the execution of the Works Hand Over the Site (Permanent Plant Area) - leveled, graded, with no debris NTP for Combined Cycle (Phase 2) Allow Contractor for the off-take for sanitary, process waste water discharge for Permanent Works Provide Fuel Gas Provide Fuel Oil Provide High Voltage connection from overhead transmission line end tower to switchyard deadend Provide the High Voltage back-feed power Arrange electriciy off-take from HV Switchyard (starting at initial synchronization) Provide raw water to Contractor for Permanent Works (to Water Treatment Plant etc) Site Grading and Leveling (by owner) Camp Mobilization Office Operative 32 days after NTP (Phase 2) 181 days after NTP (Phase 2) 181 days after NTP (Phase 2) 213 days after NTP (Phase 2) 243 days after NTP (Phase 2) 263 days after NTP (Phase 2) 304 days after NTP (Phase 2) 152 days before NTP (Phase 2) 122 days before NTP (Phase 2) at NTP (Phase 2) 20 21 22 Early Engineering 188 days before NTP (Phase 2) 143 days before NTP (Phase 2) Procurement STG's Award Manufacturing Shipment at NTP (Phase 2) Award Manufacturing Shipment Unit 1&2 Shipment Unit 3&4 at NTP (Phase 2) Award Manufacturing Shipment at NTP (Phase 2) 456 days after NTP (Phase 2) Manufacturing Shipment 456 days after NTP (Phase 2) 516 days after NTP (Phase 2) HRSG's Award 305 days after NTP (Phase 2) 335 days after NTP (Phase 2) Manufacturing Shipment Unit 1&2 Shipment Unit 3&4 ACC's 305 days after NTP (Phase 2) 335 days after NTP (Phase 2) 365 days after NTP (Phase 2) Award 156 days after NTP (Phase 2) 365 days after NTP (Phase 2) 396 days after NTP (Phase 2) 122 days before NTP (Phase 2) 121 days before NTP (Phase 2) 305 days after NTP (Phase 2) 305 days after NTP (Phase 2) 365 days after NTP (Phase 2) GSU Transformer Tr Award Manufacturing of STG GSU Transformer Shipment - Combined Cycle Portion Manufacturing Shipment GSU Transformer Award Manufacturing of STG GSU Transformer Shipment - Combined Cycle Portion Civil Works Civil Works Wo A3820 A3830 A3810 A3840 A3850 HRSG Foundations ACC Foundations STG - Turbine & Elc Bldg & Pedestal WTP Building Pipe Rack 61 days before NTP (Phase 2) 31 days before NTP (Phase 2) 29 days after NTP (Phase 2) 74 days after NTP (Phase 2) 104 days after NTP (Phase 2) 29 days after NTP (Phase 2) 29 days after NTP (Phase 2) 209 days after NTP (Phase 2) 154 days after NTP (Phase 2) 194 days after NTP (Phase 2) 74 days after NTP (Phase 2) 134 days after NTP (Phase 2) 164 days after NTP (Phase 2) 274 days after NTP (Phase 2) 239 days after NTP (Phase 2) 254 days after NTP (Phase 2) 365 days after NTP (Phase 2) 425 days after NTP (Phase 2) 425 days after NTP (Phase 2) 471 days after NTP (Phase 2) 471 days after NTP (Phase 2) Structural Steel Erection Module Arrival Erection Hydrotest Flushing and Cleaning 122 days 212 days 212 days 396 days 426 days after NTP after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) 182 days after NTP (Phase 2) Structural Steel Erection Module Arrival Erection Hydrotest Flushing and Cleaning 152 days 212 days 212 days 396 days 426 days after NTP after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) 212 days after NTP (Phase 2) Structural Steel Erection Module Arrival Erection Hydrotest Flushing and Cleaning 182 days 242 days 242 days 426 days 456 days after NTP after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) 242 days after NTP (Phase 2) Structural Steel Erection Module Arrival Erection 182 days after NTP (Phase 2) 242 days after NTP (Phase 2) 242 days after NTP (Phase 2) 242 days after NTP (Phase 2) HRSG Foundations ACC Foundations STG - Turbine & Elc Bldg & Pedestal WTP Building Pipe Rack Structural Steel & Cladding Structu Structural Steel & Cladding A3880 A3890 A3900 STG & Elc Bldg WTP Building Pipe Rack STG & Elc Bldg WTP Building Pipe Rack GSU Transformer Erection GSU Transformer Tra Erection A4520 A4530 A4540 Installation of STG GSU Transformer Cold Commissioning Back-Feed Energization (Combined Cycle) Installation of STG GSU Transformer Cold Commissioning Back-Feed Energization (Combined Cycle) HRSG Erection HRSG Erection E HRSG 1 HRSG 1 A1430 A1440 A1480 A1450 A1460 Structural Steel Erection Module Arrival Erection Hydrotest 396 days after NTP (Phase 2) 426 days after NTP (Phase 2) 486 days after NTP (Phase 2) Flushing and Cleaning HRSG 2 HRSG 2 A1490 A1500 A1510 A1520 A1530 Structural Steel Erection Module Arrival Erection Hydrotest 396 days after NTP (Phase 2) 426 days after NTP (Phase 2) 486 days after NTP (Phase 2) Flushing and Cleaning HRSG 3 HRSG 3 A1550 A1560 A1570 A1580 A1590 Structural Steel Erection Module Arrival Erection Hydrotest 426 days after NTP (Phase 2) 456 days after NTP (Phase 2) 516 days after NTP (Phase 2) Flushing and Cleaning HRSG 4 HRSG 4 A1610 A1620 A1630 27 Award ACC's A3510 A3670 A3490 26 Early Engineering HRSG's A3390 A3400 A3410 25 Camp Mobilization Office Operative STG's A3340 A3350 A3360 A3370 24 Early Engineering Procurement Procure A4480 A4490 A4500 23 Site Grading and Leveling (by owner) 63 days after NTP (Phase 2) Early En Engineering A4510 19 28 LOI for Simple Cycle (Phase 1) Provide sufficent space for Temporary Works Complete the Site survey in accordance with Contractor's geotechnical survey specification NTP for Simple Cycle (Phase 1) Provide the connection road and gates between highway to second site entrance Provide a certificate that the Site is clear off all unexploded ordinance Provide raw water to Contractor for Temporary Works Provide 3 MVA available electr.drng the performance of Wrks for Temp.Works&Permanent Wrks Allow Contractor for the off-take for sanitary, process waste water discharge for Temporary Works Provide raw water to Contractor for Construction purposes during the execution of the Works Hand Over the Site (Permanent Plant Area) - leveled, graded, with no debris NTP for Combined Cycle (Phase 2) Allow Contractor for the off-take for sanitary, process waste water discharge for Permanent Works Provide Fuel Gas Provide Fuel Oil Provide High Voltage connection from overhead transmission line end tower to switchyard deadend Provide the High Voltage back-feed power Arrange electriciy off-take from HV Switchyard (starting at initial synchronization) Provide raw water to Contractor for Permanent Works (to Water Treatment Plant etc) Mobillization 188 days before NTP (Phase 2) 152 days before NTP (Phase 2) 152 days before NTP (Phase 2) 152 days before NTP (Phase 2) 152 days before NTP (Phase 2) 152 days before NTP (Phase 2) 122 days before NTP (Phase 2) 122 days before NTP (Phase 2) 62 days before NTP (Phase 2) 62 days before NTP (Phase 2) 61 days before NTP (Phase 2) Mobillization Mobilliz A1020 A1000 A1010 18 Owner Milestones Owner Milestones A3460 A1080 A3240 A1001 A4420 A4450 A3130 A3270 A3470 A4470 A1090 A3160 A4460 A3280 A3290 A3150 A3250 A3260 A3140 Month 16 17 Actual Work Critical Remaining Work Remaining Work Milestone S Structural Steel Erection Module Arrival Erection 427 days after NTP (Phase 2) Page 1 of 2 29 30 31 32 33 34 35 6 BAZYAN COMBINE BAZYAN COMBINED CYCLE POWER PLANT Activity ID 10-Jul-14 16:43 Start Finish Hydrotest Flushing and Cleaning 427 days after NTP (Phase 2) 457 days after NTP (Phase 2) 457 days after NTP (Phase 2) 517 days after NTP (Phase 2) 216 days after NTP (Phase 2) 611 days after NTP (Phase 2) 626 days after NTP (Phase 2) 641 days after NTP (Phase 2) 611 days after NTP (Phase 2) 626 days after NTP (Phase 2) 641 days after NTP (Phase 2) 671 days after NTP (Phase 2) 516 days after NTP (Phase 2) 714 days after NTP (Phase 2) 714 days after NTP (Phase 2) 759 days after NTP (Phase 2) 366 days 516 days 546 days 546 days after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) 671 days 640 days 670 days 670 days after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) Piping Equipment Installation Hydrotest Flushing & Cleaning 578 days 608 days 640 days 671 days 701 days 716 days 759 days 771 days 771 days after NTP after NTP after NTP after NTP after NTP after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) 701 days 640 days 671 days 701 days 732 days 731 days after NTP after NTP after NTP after NTP after NTP after NTP (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) (Phase 2) BOP Commissioning HRSG 1 & 2 Steam Blows HRSG 3 & 4 Steam Blows Restoration ACC - Hot Cleaning Bypass Operation First Steam STG Synchronization Plant Test Combined Cycle Ph -3 A1640 A1650 -2 -1 1 2 3 Erection Cold Commissioning 7 8 9 10 11 12 13 14 15 18 19 20 21 22 Hydrotest 23 24 25 26 27 28 29 30 31 32 33 34 35 6 Erection Cold Commissioning Water/Steam Cycle Piping Equipment Installation Hydrotest Flushing & Cleaning Commissioning Commissioning Commis A4320 A4330 A4340 A4350 A4360 A4370 A4380 A4390 A4400 A4410 6 Erection Pressure Tightness Test Vacuum Test Cold Commissioning STG Erection Water/S Water/Steam Cycle A4290 A4280 A4300 A4310 5 ACC Erection Erection Pressure Tightness Test Vacuum Test Cold Commissioning STG Erection Ere A4260 A4270 4 Flushing and Cleaning ACC Erection Er A4220 A4230 A4240 A4250 Month 16 17 Activity Name BOP Commissioning HRSG 1 & 2 Steam Blows HRSG 3 & 4 Steam Blows Restoration ACC - Hot Cleaning Bypass Operation First Steam STG Synchronization Plant Test Combined Cycle Phase - Provisional Acceptance Actual Work Critical Remaining Work Remaining Work Milestone S 821 days after NTP (Phase 2) 821 days after NTP (Phase 2) Page 2 of 2 NOTES: Water Balance Stream Flow Rate Table Water Balance Case Description HB 4 HB 4 HB 5 HB 5 HB 14 HB 14 HB 21 HB 21 HB 3 HB 3 HB 6 HB 6 HB 8 HB 8 HB 19 Fuel LFO LFO LFO LFO LFO LFO LFO LFO Gas Gas Gas Gas Gas Gas Gas Gas 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50.0 Loading HB 19 Dry bulb temperature, °C -6.0 -6.0 23.0 23.0 45.0 45.0 50.0 50.0 -6.0 -6.0 23.0 23.0 45.0 45.0 50.0 Relative Humidity, % 75.0 75.0 44.0 44.0 20.0 20.0 9.0 9.0 75.0 75.0 44.0 44.0 20.0 20.0 9.0 9.0 Wet bulb temperature, °C Type of Cycle -7.04 -7.04 15.00 15.00 24.65 24.65 22.45 22.45 -7.04 -7.04 15.00 15.00 24.65 24.65 22.45 22.45 Combined Simple Combined Simple Combined Simple Combined Simple Combined Simple Combined Simple Combined Simple Combined Simple Stream Stream Description No. Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Flow Rate Notes m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr m 3/hr 1 Raw Water Supply 158.6 116.6 163.5 121.6 177.2 135.3 206.3 164.3 44.6 1.7 69.8 27.1 105.9 63.3 127.7 85.2 2 Fire/Service Water Storage Tank Influent 158.6 116.6 163.5 121.6 177.2 135.3 206.3 164.3 44.6 1.7 69.8 27.1 105.9 63.3 127.7 85.2 3 Service Water to Evaporative Cooler 0 0 9.8 9.8 23.8 23.8 32.2 32.2 0 0 9.8 9.8 23.8 23.8 32.2 32.2 4 Not Used - - - - - - - - - - - - - - - - 5 Activated Carbon Filter Backwash 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 Ultrafiltration Unit Influent 181.1 132.8 175.4 127.3 175.2 126.9 198.9 150.6 50.0 0.7 67.7 18.7 93.1 44.2 108.6 59.7 7 Ultrafiltration Unit Backwash 18.1 13.3 17.5 12.7 17.5 12.7 19.9 15.1 5.0 0.1 6.8 1.9 9.3 4.4 10.9 6.0 8 Ultrafiltration Unit Effluent 163.0 119.5 157.9 114.5 157.6 114.2 179.0 135.5 45.0 0.6 60.9 16.8 83.8 39.8 97.7 53.7 Note 11 Note 3 Note 6 9 First Pass RO Reject 40.7 29.9 39.5 28.6 39.4 28.6 44.8 33.9 11.2 0.1 15.2 4.2 21.0 10.0 24.4 13.4 10 First Pass RO Effluent 121.8 89.2 117.9 85.5 117.8 85.2 133.8 101.2 33.3 0.0 45.3 12.2 62.4 29.4 72.9 39.8 11 Second Pass RO Reject 18.3 13.4 17.7 12.8 17.7 12.8 20.1 15.2 5.0 0.0 6.8 1.8 9.4 4.4 10.9 6.0 12 Second Pass RO Effluent 103.5 75.8 100.3 72.6 100.1 72.5 113.7 86.0 28.3 0.0 38.5 10.3 53.1 25.0 61.9 33.9 Note 9 13 EDI Reject 5.2 3.8 5.0 3.6 5.0 3.6 5.7 4.3 1.4 0.0 1.9 0.5 2.7 1.3 3.1 1.7 Note 7 14 Demineralized Water to Storage Tank 98.3 72.0 95.2 69.0 95.1 68.8 108.1 81.7 26.9 0.0 36.5 9.8 50.4 23.8 58.8 32.2 15 Demin Supply to ACC Wash 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 16 HRSG/Steam Cycle Makeup 26.3 N/A 26.2 N/A 26.3 N/A 26.3 N/A 26.9 N/A 26.7 N/A 26.7 N/A 26.7 N/A 17 Sampling & Miscellaneous Losses 18 Total Continuous Blowdown Flow Note 8 Note 14 3.7 N/A 3.6 N/A 3.7 N/A 3.7 N/A 4.3 N/A 4.1 N/A 4.0 N/A 4.1 N/A Note 4 22.6 N/A 22.6 N/A 22.6 N/A 22.6 N/A 22.6 N/A 22.6 N/A 22.6 N/A 22.6 N/A Note 5 19 Blowdown System Vent Losses 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A Note 5 20 Blowdown System Drain Flow 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A 11.3 N/A Note 5 21 Service Water to Hose Stations 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Note 10 22 Service Water Waste to WT Building Waste Collection 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 23 Potable Water Treatment System Influent 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 24 Potable Water to Sanitary Water Users, Emergency Showers & Eyewash 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 25 Potable Waste Water 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 26 Sanitary Sludge to Off-site Disposal 27 Treated Sanitary Waste 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 7.7 1. Water flow rates are based on the specified process conditions and ambient conditions for the plant configuration shown on Sheet 1 and are provided in m³/hr. Water flows for these cases may or may not represent the appropriate design flow for any particular flow stream. Therefore, it is not appropriate to reference this water balance alone as a basis for establishing system, equipment, or line sizing design flows. 2. Design based on a 4x4x1 configuration combined cycle power plant, all 4 combustion turbines are considered. 3. Normally no flow. 4. Sampling & Miscellaneous Losses are expected to be 0.5% of HRSG Steam Flow. 5. HRSG blowdown and vent losses are estimated based on previous project experience. 6. Ultrafiltration Unit backwash is estimated as 10% of influent flow. 7. EDI Recovery is estimated as 95% of influent flow. 8. 1st Pass RO Recovery is estimated as 75% of influent flow. 9. 2nd Pass RO Recovery is estimated as 85% of influent flow. 10. Average service water usage to hose stations is estimated at 1 m3/hr. 11. Water balance based on using treated River Water as Raw Water. Pretreated raw water analysis per Section 8.3.2 of MDC with Turbidity less than 2 NTU. 12. Sanitary water usage (daily average) for the combined cycle plant is calculated based on 70 employees each using 150 L/day on average. 13. Hydrogen Generator demineralized water flow requirement is 4 l/hr when in operation, this is considered negligible and normally no flow. 14. Each ACC Wash will require water for once a year cleaning during day shift only, considered as normally no flow. 15. Evaporative coolers are assumed to operate at 4 cycles of concentration based on water qualtiy limits from GEK 107158A. 16. Use of the RO permeate for potable water will invoke local potable water code for the system from the raw water source to the potable water point of use. Note 12 Note 3 28 Recycled Demineralizer Waste Waters 23.4 17.2 22.7 16.4 22.7 16.4 25.8 19.5 6.4 0.0 8.7 2.3 12.0 5.7 14.0 29 Fire Water Users 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30 Demin Makeup to Evaporative Cooler 0 0 9.8 9.8 23.8 23.8 32.2 32.2 0 0 9.8 9.8 23.8 23.8 32.2 32.2 31 Total Evaporation from Evaporative Coolers 0 0 14.7 14.7 35.6 35.6 48.2 48.2 0 0 14.7 14.7 35.6 35.6 48.2 48.2 32 Evaporative Cooler Blowdown 0 0 4.9 4.9 11.9 11.9 16.1 16.1 0 0 4.9 4.9 11.9 11.9 16.1 16.1 Note 15 33 HRSG/Steam Cycle Drains to Vent Stacks 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A Note 3 34 Vent Stacks Vent Losses 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A Note 3 35 Vent Stacks Blowdown Flow 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A Note 3 36 Demin Supply to Hydrogen Generator 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A 0 N/A Note 13 37 Total CT NOx Injection Water 72.0 72.0 59.2 59.2 45.1 45.1 49.6 49.6 0 0 0 0 0 0 0 0 38 Equipment Drains to Oil / Water Separator 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 39 O/W Separator Sludge to Off-Site Disposal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40 O/W Separator Effluent 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 41 WT Building Waste Collection 59.9 44.2 58.0 42.4 57.9 42.3 65.6 49.9 17.2 1.2 23.0 7.1 31.3 15.4 36.3 20.4 42 Plant Waste Water to Plant Drainage 75.3 44.6 78.3 47.7 85.2 54.6 97.2 66.5 33.2 1.7 43.8 12.4 58.9 27.7 68.2 36.9 Note 3 Note 3 Key: Phase 1 - Simple Cycle Phase 2 - Combined Cycle BECHTEL POWER CORPORATION Bazyan Combined Cycle Power Plant Project Water Balance Diagram Confidential. © 2014 Bechtel Power Corporation. All rights reserved. JOB NO. 25885-800 DWG. NO. 25885-800-M5-YA-00001 REV. 00B Sheet: 2 of 2 HR Administrative Grounds Keeper Grounds Keeper Labor Mechanic Maintenance Instrument Tech Mechanic Labor Water Quality Instrument and Electrical Manager Reception Warehouse Maintenance Manager Accounting CFO Grounds Staff Janitorial Janitorial Shift Supervisor Shift Supervisor Shift Supervisor Shift Supervisor Assistant Operation Manager Operations Manager Assistant Plant Manger Helper Helper Operation Manager Plant Manager CEO Qaiwan 750 MW Power Plant Operational Org Chart HSE Trainer Compliance HSE Manager Board Security Team Guard Guard Guard Guard Guard Driver Driver Security Manager BAZIAN POWER PLANT PROJECT STAKEHOLDER ENGAGEMENT PLAN July, 2014 ANKARA Bazian Power Plant Project ESIA Report APPENDIX-1 STAKEHOLDER LIST Primary Stakeholders 1. Power Administration of KRG 2. Suleymaniyah Provincial Power Administration 3. Governorship of Suleymaniyah 4. Governorship of Bazian 5. Bazian Municipality 6. Townships Berde Karaman Bazian Gubala Tainal New Takea 7. Mukhtars and Village Residents Kani Be Kocalar Serchaway Kazan Gebe Gulice Gewre De Allah Kuli Tainal Kani Shaitan 8. NGOs Weather Protection Association Green Kurdistan Association Environmental Beautification Association 9. Local Businessess 10. Construction firms and employees 11. Other Institutions near the Project Site 12. Suleymaniyah University 13. Suleymaniyah Chamber of Commerce and Industry Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 1 / 19 Bazian Power Plant Project SEP Appendices APPENDIX-2: PROJECT BROSHURE Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 2 / 19 Bazian Power Plant Project SEP Appendices Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 3 / 19 Bazian Powet Plant Project ESIA APPENDIX-3: NEWSPAPER ANNOUNCEMENT Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 4 / 19 Bazian Powet Plant Project ESIA APPENDIX-4- ATTENDEES LIST OF THE FIRST PUBLIC PARTICIPATION MEETING Salaw Halid Miran Abdullah Diyar Ebubekir Eshad Nevzad Bestun Ahmet Arem Omer Aşiar Abdullah İmad Enver Osman Mehmed Kani Shaitan Man Bahtiyar Abdullah Belen Osman Çaman Berivan Adnan Ömer Merivan Sıddık Abdullah Muhmmed Muhammmed Kakhan Hasip Esad Aziz Kal Abdullah Umit Avat Ali Cemal Aziz Ebubekir Abdullah Şivan Merivan Final Draft Project No: 13/024 Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Man Man Man Man Man High School Student High School Student High School Student High School Student Secondary School Student 21 0770 244 98 94 Student 24 0750 114 42 89 Student 23 0770 500 71 80 Student 16 0770 059 62 74 Student 38 0770 225 88 82 Man illiterate Student 49 0770 243 82 60 Man illiterate Student 34 0750 158 77 44 Man University Student 28 0770 150 40 69 Man Secondary School Student 43 0770 191 28 27 Man High School Student 36 0770 240 02 15 Student 19 0771 014 22 04 Student 16 0780 237 16 40 Police 35 0770 156 92 94 Labour 42 0770 199 96 83 Labour 45 0770 192 17 91 Man Man Man Man Man High School Student High School Student Secondary School Secondary School Secondary School Man illiterate Labour 75 _ Man illiterate Farmer 50 0770 217 96 74 Man illiterate Farmer 55 0770 505 89 22 Man High School technician 45 0770 152 28 79 Labour 38 0750 188 02 62 Farmer 55 0770 121 09 97 Labour 49 0770 157 10 01 Student 19 0770 170 70 36 Man Man Man Man Secondary School Secondary School Secondary School High School Student July 2014 Appendix-D-Appendices 5 / 19 Bazian Powet Plant Project ESIA APPENDIX-5- CONSULTATION RECORDS IMPACT CONSULTATIONS RESULTS SUMMARY OF FOCUS GROUP DISCUSSION KEY ISSUES RAISED Venue: Mukhtars House Place: Allah Kuli Group: Female Date: 3 March 2014 Allah Kuli Woman Attendees: Name Village Gender Education Sedri Muhammed Allah Kuli Woman illiterate Reza Muhammed Allah Kuli Woman illiterate Tara Rahman Allah Kuli Woman illiterate Gawher Ahmed Allah Kuli Woman illiterate Nesrin Star Allah Kuli Woman illiterate Occupation unpaid family worker unpaid family worker unpaid family worker unpaid family worker unpaid family worker Age Phone Number 43 _ 40 _ 24 _ 44 _ 55 _ Area of Discussion Issues Raised General Questions Did you hear the Project? No, they did not hear about the Project. What kind of complaint mechanism should be established in the scope of the Project? It was commented that, There are dusts and smell from the factories around which contaminates the environment a lot. Furthermore, the locals have contacted to the related regional authorities and officials about the situation, however, it seems that there has been no attempt to solve aforementioned problems as of now. What kind of complaint mechanism should be established for the women? It was suggested that, there should be an authority to represent each project and take into a consideration of the public’s concerns and comments. Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 6 / 19 Bazian Powet Plant Project ESIA What are the economic activities of women/ men ıf your community? Women tend to work only on animal husbandry. Population & demographics Do you think the population of your community will be affected by the Project? There seems to be an expectation of population increase within the region. Social Services & Infrastructure Do you think will the Project affect irrigation or water supply? Economy, Employment & Livelihoods How will the project impact local economy? It was stated that, “Since the employment opportunities are quite low in the region, hiring people from our community will help our income”. Men usually work as labourer at the Suleymaniyah. There is no high education levelled individuals within the region. Quality of life Do you have concerns about noise, dust & traffic? There is no hospital or electricity. Any other comments? Is there anything else important about the project that you have not been able to say? It was suggested that, there should an official that communities throughout the project phases and informs the locals about the updates. Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 7 / 19 Bazian Powet Plant Project ESIA Venue: Mukhtars House Place:Allah Kuli Village Group: Male Date: 3 March 2014 Allah Kuli Man Attendees: Aziz Reshid Abdullah Kamuran Sabir Mahmut Allah Kuli Man illiterate Non Skilled Labour 42 0770 150 34 23 Allah Kuli Man Primary School Farmer 42 0770 150 86 73 Abdullah Farac Allah Kuli Man illiterate Farmer 60 _ Esad Mahmut Omer Allah Kuli Man illiterate Farmer 45 0770 360 56 70 Muhammmed Cabbar Allah Kuli Man Primary School Peshmarga 42 0770 362 69 02 Area of Discussion Issues Raised General Questions Did you hear the Project? The villagers do not have any information What kind of complaint mechanism should be established in the scope of the Project? They do not need any specific grievance mechanism. They can agree with any type of mechanism. Regular meetings, or communication via mobile phone will be suitable for the villagers. What kind of complaint mechanism should be established for the women? Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 8 / 19 Bazian Powet Plant Project ESIA Population & demographics What are the economic activities of women/ men ıf your community? Male population of the community are generally; farmer, not skilled labour and employed by the government. Do you think the population of your community will be affected by the Project? Villagers have environmental concerns. However these concerns are not directly related with the Project. Other factories around the village are creating environmental pollutions. Are you expecting out-migration? Are you expecting in-migration? Social Services & Infrastructure Do you have and concerns or expectations regarding impacts on health or health services? Villagers have environmental concerns. However these concerns are not directly related with the Project. Other factories around the village are creating environmental pollutions. The villagers have concerns related with the emissions. Economy, Employment & Livelihoods How will the project impact local economy? The villagers have job expectations. Do you think will the house prices affected by the project? The prices of the houses will be raised after the Project. Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 9 / 19 Bazian Powet Plant Project ESIA Venue: Mukhtar’s House Place: Kani Shaitan Kani Shaitan Woman Çiya Nevzat Perfin Ömer Çınar Ralıf Dimen Nevzat Eftahu Karin Zaho Muhamin Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Kani Shaitan Group: Female Woman illiterate Woman illiterate Woman illiterate Woman illiterate Woman illiterate Woman illiterate Date: unpaid family worker unpaid family worker unpaid family worker unpaid family worker unpaid family worker unpaid family worker 3 March 2014 31 _ 26 0770 354 26 28 31 0770 146 43 07 26 0770 661 63 00 65 _ 45 _ Area of Discussion Issues Raised General Questions Did you hear the Project? No, we did not hear the Project. What kind of complaint mechanism should be established in the scope of the Project? It was stated that, the factories around the village contaminated the groundwater. What kind of complaint mechanism should be established for the women? Currently there is an iron factory near by the village and the dust through the factory affects the environment as well. There are a lot of people with asthma in the village. It was mentioned that, no one inquired the villagers opinion before they construct the companies. If they have known that there will be factories around the village, the locals wouldn’t invest on the houses. Men tend to not let their wives to go outside. Therefore, there should be a mechanism that only seeks women opinion comfortably. What are the economic activities of women/ men ıf your community? Final Draft Project No: 13/024 Since there no empty lands within the village, villagers are not working on agricultural activities. The main economic activities of the villagers are July 2014 Appendix-D-Appendices 10 / 19 Bazian Powet Plant Project ESIA police officer, labourer and public service. Population & demographics Do you think the population of your community will be affected by the Project? There seems to be an expectation of population increase within the region. Social Services & Infrastructure Do you think will the Project affect transportation services? There is an expectation of traffic increase due to the fact that children who attend to high school go to Bazian. Do you have and concerns or expectations regarding impacts on health or health services? It was stated that, there is a concern regarding of environmental contamination due to factories near the village. How will the project impact local economy? It was mentioned that, hiring local villagers will help their income. Do you have any expectations regarding to employment opportunities of the Project? It was observed that, there is a serious expectation of opportunities through the Project. Economy, Employment & Livelihoods There are teachers, cook, drivers and wrights within the village. What kind of skills does your community have which can be useful during the construction phase of the Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 11 / 19 Bazian Powet Plant Project ESIA Project? Quality of life Do you have concerns about noise, dust & traffic? It was stated that, the villagers are concerned about the noise, dust and traffic. Community Organisations & Local Institutions What is the best way of providing information in the future? It was suggested that, there should be a representative selected from the women population of the village to inform the rest of them. Venue: Mukhtar’s HousePlace: Serchaway Group: Female Date: 3 March 2014 Serchaway Woman Attendees: Kurdistan Abdulkadir Serchaway Woman illiterate Naime Abdullah Serchaway Woman illiterate Sebriya Kadir Serchaway Woman illiterate unpaid family worker unpaid family worker unpaid family worker 40 _ 64 _ 42 _ Area of Discussion Issues Raised General Questions Did you hear the Project? They heard about the project through mukhtar about a month ago. What kind of complaint mechanism should be established in the scope of the The villagers believe that men can contact for concerns and comments, but Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 12 / 19 Bazian Powet Plant Project ESIA Project? women cannot do the same. Therefore, they believe that representatives should contact women directly and seek for opinion. What kind of complaint mechanism should be established for the women? What are the economic activities of women/ men ıf your community? Most of the women are housewives. Population & demographics Do you think the population of your community will be affected by the Project? Although the amount of population did not increase as of now. They believe that through this project things will change. Social Services & Infrastructure Do you think will the Project affect irrigation or water supply? The villagers mentioned how they are in need for electiricity since even their house water work with an electiricity. They state that, since there will be negative consequences with this project, such as air and water quality, they at least want some benefits that will help their life. Do you think will the Project affect transportation services? The villagers demand for road within the Project scope. Do you have and concerns or expectations regarding impacts on health They did not give any comments regarding this topic, since there has been Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 13 / 19 Bazian Powet Plant Project ESIA Economy, Employment & Livelihoods or health services? nothing done as of now. How will the project impact local economy? They believe that, the housing prices will increase and there will be an employment opportunities. Do you think will the house prices affected by the project? Do you think will the land prices affected by the project? Do you have any expectations regarding to employment opportunities of the Project? What kind of skills does your community have which can be useful during the construction phase of the Project? Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 14 / 19 Bazian Powet Plant Project ESIA Quality of life Do you have concerns about noise, dust & traffic? Although the villagers are concerned about this topic, they seemed to believe that they have no saying after the Project starts. Are there any natural heritage in your area affected by the project, (tree, cemetery, culturally significant places)? There are two religious tombs within the village. Community Organisations & Local Institutions What is the best way of providing information in the future? The villagers believe that mukhtar should be the transition between the parties and the Project representatives should inform the mukhtar. Any other comments? Is there anything else important about the project that you have not been able to say? They are expecting for road, water and electricity. But the main expectation for the villagers is work opportunities for youth. Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 15 / 19 Bazian Powet Plant Project ESIA APPENDIX:6 GRIEVANCE CLOSEOUT FORM Grievance closeout number: Define immediate action required: Define long term action required (if necessary): Compensation Required? [ ] YES [ ] NO CONTROL OF THE REMEDIATE ACTION AND THE DECISION Stages of the Remediate Action Deadline and Responsible Institutions 1. 2. 3. 4. 5. 6. 7. 8. This section will be filled and signed by the complainant herein after she/he receives the compensation fees and his/her complaint has been remediated. (Personal information of the complainant is not necessary) Notes: Name-Surname and Signature Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 16 / 19 Bazian Powet Plant Project ESIA Date…./…../….Complainant: Company Institution/Company Representative of the Title-Name- Surname and Signature Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 17 / 19 Bazian Powet Plant Project ESIA APPENDIX-7 SAMPLE GRIEVANCE FORM Reference No Full Name Please mark how you wish By Post: Please provide mailing address to be contacted (mail, …………………………………………………….. telephone, e-mail). …………………………………………………….. By telephone:…………………………………. By e-mail:……………………………………… Province/Town/Settlement Date Category of the Grievance 1. Regarding abandonment (hospital, public housing) 2. Regarding assets/properties impacted by the project 3. Regarding infrastructure Final Draft Project No: 13/024 July 2014 Appendix-D-Appendices 18 / 19 Bazian Powet Plant Project ESIA 4. Regarding the decrease or complete loss of sources of income 5. Regarding environmental issues (like pollution) 6. Regarding employment 7. Regarding traffic, transportation and other risks 9-Other (Please specify): Description of the Grievance What happened? When did it happen? Where did it happen? What is the result of the problem? What would you like to see happen to resolve the problem? Signature: Final Draft Project No: 13/024 Date: July 2014 Appendix-D-Appendices 19 / 19 BAZIAN POWER PLANT PROJECT Date Prepared by Checked by Approved by Elçin Kaya D. Emre Kaya Günal Özenirler (Sociologist) (Environmental Eng.) (Environmental Eng., M.S.) 12, 2014 February Revision A.0 Draft Version STAKEHOLDER ENGAGEMENT PLAN Revision Codes: A: Draft, B: Final Draft, C: Final Project No: 13/024 Julyh7 2014 Client: Consultant: 4th Floor Sulaymaniyah Mall, Iraq Tepe Prime İş ve Yaşam Merkezi Mustafa Kemal Mahallesi Dumlupınar Or Bulvarı No:266 C Blok Kat:5 Daire:73 1108 JBC 5, Jumeirah Lakes Towers, Dubai Çankaya - ANKARA / TÜRKİYE P.O. Box 488 242, UAE : +90 (312) 295-6248 : +90 (312) 295-6200 Bazian Power Plant Project Stakeholder Engagement Plan Table of Contents 1. INTRODUCTION.......................................................................................................... 4 1.1. PROJECT OVERVIEW ...........................................................................................5 1.1.1. 1.2. 2. Bazian Power Plant Project.............................................................................5 PROJECT AREA......................................................................................................5 REGULATORY REQUIREMENTS .............................................................................. 8 2.1. KRG Legislation ......................................................................................................8 2.2. IFC Performance Standards ...................................................................................8 2.3. Gaps between KRG Legislation and International Guidelines .............................. 10 3. 4. 5. 6. 7. PROJECT STAKEHOLDERS...................................................................................... 11 3.1. Introduction .......................................................................................................... 11 3.2. Stakeholder Identification and Analysis ............................................................. 11 STAKEHOLDER ENGAGEMENT APPROACH ...................................................... 13 4.1. Overall Approach ................................................................................................. 13 4.2. Stakeholder Engagement Tools ........................................................................... 14 PREVIOUS STAKEHOLDER ENGAGEMENT......................................................... 19 5.1. Phase 1: Initial Engagement ................................................................................. 19 5.2. Phase 2: Impact Assessment ................................................................................ 19 5.3. Key Issues .............................................................................................................. 19 FUTURE STAKEHOLDER ENGAGEMENT ............................................................. 21 6.1. Phase 3: IA Disclosure .......................................................................................... 21 6.2. Project Implementation ........................................................................................ 21 GRIEVANCE MECHANISM....................................................................................... 25 7.1. Overview ............................................................................................................... 25 7.2. The Grievance Mechanism ................................................................................... 26 7.3. Grievance Procedure Channels of Communication ........................................... 27 Draft Report Project No: 13/024 July 2014 Page: 1 of 30 Bazian Power Plant Project Stakeholder Engagement Plan LIST OF FIGURES Figure 1-1 Project Location ....................................................................................................7 Figure 7-1 Flowchart for Processing Grievances ............................................................... 28 LIST OF TABLES Table 3-1 Connection of Stakeholders to the Project ......................................................... 11 Table 4-1 Stakeholder Engagement Approach .................................................................. 13 Table 6-1 Implementation Phase Engagement................................................................... 23 LIST OF BOXES Box 2-1 Related Laws about the Stakeholder Engagement of KRG ...................................8 Box 2-2 Specific Objectives of the IFC Standards Regarding Stakeholder Engagement...9 Draft Report Project No: 13/024 May 2014 Page: 2 of 28 Bazian Power Plant Project Stakeholder Engagement Plan ABBREVIATION LIST EIA Environmental Impact Assessment ESIA Environmental and Social Impact Assessment ESMMP Environmental and Social Management and Monitoring Plan FGDs Focus Group Discussions GO Grievance Officer HR Human Resource IA Impact Assessment ICP Informed Consultation and Participation IFC International Finance Cooperation KRG Kurdistan Regional Government kV Kilowatt MWe Megawatt NGOs Non-Governmental Organizations PPM Public Participation Meeting PRO Public Relations Officer PS Performance Standards SEP Stakeholder Engagement Plan SIA Social Impact Assessment SPV Special Purpose Vehicle Draft Report Project No: 13/024 May 2014 Page: 3 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 1. INTRODUCTION This document is the Stakeholder Engagement Plan (SEP) for the ‘Bazian Power Plant Project (Bazian PPP) (hereinafter ‘the Project’). It has been prepared by 2U1K on behalf of Qaiwan Group (the Project Company). Bazian Power Plant Project (the Project) is being developed by the Project Company under the regulations of the Power Administration of Kurdistan Regional Government (KRG). The Project Company has established a Special Purpose Vehicle (SPV) for the execution of the overall Project. The SPV has approached to International Finance Cooperation (IFC) to get finance for the Project. An Environmental and Social Impact Assessment (ESIA) Report will be prepared for the Project in line with international practice. This SEP has been prepared in conjunction with the overall ESIA process for the Project and it has been prepared in line with the IFC standards. In accordance with IFC standards, the purpose of the SEP is to: consult and participate with directly and indirectly affected people, inform indigenous and vulnerable people, ensure a technically and culturally appropriate approach to engagement with all key stakeholders, ensure the adequate and timely sharing of information with affected stakeholders and other interested parties, provide sufficient opportunity for stakeholders to express their opinions and concerns, and ensure that these concerns are incorporated into the project decision-making processes during all stages of the project lifecycle. This SEP includes (i) the identification of stakeholders for the Project, (ii) explains the relationships of the stakeholders with the Project, (iii) provides details of consultation methodologies, (iv) information regarding the activities carried out to date and those planned during future stages of the Project, (v) details of the process for managing stakeholders’ concerns and grievances and (vi) explains how the stakeholder engagement process will be recorded, monitored, evaluated and reported. This SEP is owned by the Project Company which is committed to, and accountable for, its implementation. Draft Report Project No: 13/024 May 2014 Page: 4 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 1.1. PROJECT OVERVIEW 1.1.1. Bazian Power Plant Project The Project will be realized in two phases. The Plant output is expected to be 711 MW, including a Steam Turbine with a capacity of 250 MW and three Gas Turbines with a total capacity of 460.5 MW. Each of the Gas Turbines will have an installed capacity of 153.5 MWe resulting in a total installed capacity of 460.5 MWe. In the second phase, a 250 MWe Steam Turbine is planned to be added. There will be no Overhead Transmission Line (OTL) included within the Project. There will be no Traditional Boilers and the Project will have Heat Recovery Steam Generators (HRSG) to extract energy from the Gas Turbine exhaust and convert it to steam for use in the Steam Turbine. The more information regarding of energy usage of the project will be provided in the ESIA report. The Power Plant will utilize natural gas as the primary fuel while it is also planned to use light fuel oil (i.e. a type of diesel) as the back – up fuel in cases when natural gas is unavailable. The Power Plant will have 15 days (47,000 m3) supply of fuel oil on site. The financing of the Project will be sourced from the International Finance Corporation (IFC), a member of the World Bank Group. Thus, the Project is subject to compliance with the IFC’s performance standards. While the Project is required to be subjected to an official EIA Process under the legislation of the Republic of Iraq and the KRG, an Environmental and Social Impact Assessment (ESIA) study is also required by the IFC. In this respect, the Project Company assigned 2U1K Engineering and Consultancy Inc. (2U1K) to conduct the ESIA study for the proposed Project. ESIA studies will be based on the latest design data in accordance with the pertinent international regulations and guidelines. The ESIA report will include a comprehensive assessment of environmental and social issues determined during the scoping process. An EIA process according to local legislation will be implemented with a team of local experts. Also, 2U1K conducted public participation meeting on February 28 with the Village of Serchaway and on March 1 with the Village of Kani Shaitan, 2014 in Bazian Public Library. The meeting was announced on the local newspaper, Hawlati. 1.2. PROJECT AREA The Project Site is located in the Bazian sub-district of Sulaymaniyah Province. The sub-district is further sub-divided into “townships” and “villages”. Townships are headed by Mayors and villagers are headed by Mukhtars. The area which falls within a 7.5 km radius extending out from the Project Site has been deemed as the Project’s local impact area and includes ten villages and four townships. Draft Report Project No: 13/024 May 2014 Page: 5 of 28 Bazian Power Plant Project Stakeholder Engagement Plan The settlement areas in the Project impact areas are given below; • Villages are; Kani Be, Kocalar, Serchaway, Kazan, Gebe, Gulice, Gewre De, Allah Kuli, Tainal Old and Kani Sheitan. • Townships are; Berde Karaman, Bazian Gubala and Tainal New and Takea. The Project site is located in the Village of Kani Shaitan of Bazian District. he site location is in the rural part of the District Centre and nearly 40 kilometres from the District Centre. Draft Report Project No: 13/024 May 2014 Page: 6 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Figure 1-1 Project Location Source: Iraq Map has been accessed on http://iraqpictures.org/map-of-iraq/. Satellite image has been obtained using Google Earth. Draft Report Project No: 13/024 May 2014 Page: 7 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 2. REGULATORY REQUIREMENTS This section outlines the regulatory framework for the Project’s stakeholder engagement activities, namely: the legislative requirements of KRG, the IFC standards and the gaps between KRG legislation and international standards. 2.1. KRG Legislation Regarding the national legislation, there are currently two valid Laws which comprises Stakeholder Engagement in KRG. Related national laws about the stakeholder engagement process are given in Table 2-1 below. Box 2-1 Related Laws about the Stakeholder Engagement of KRG Related Laws about the Stakeholder Engagement A- Oil And Gas Law Of The Kurdistan Region – Iraq / Law No. (22) – 2007-Chapter Eight Authorisations / (Invitations And Awards) / Article 26: Clause 3. An application for an Authorisation shall include conditions for; “Securing the health, safety and welfare of persons involved in or affected by the Petroleum Operations; protecting the environment, preventing, minimising and remedying pollution, and other environmental harm from the Petroleum Operations; training of, and giving preference in employment in the Petroleum Operations to, citizens of the Region and other citizens of Iraq; and the acquisition of goods and services from Persons based in the Region and other parts of Iraq.” B- Investment Law Kurdistan Region – Iraq / Law No. (4)-2006-Chapter Four / (Investor’s Obligations) / Article 8: Clause 5. An Investor shall comply with the following; “To safeguard the environment, maintain public health and safety, and comply with standardization and quality control systems, in accordance with international standards.” 2.2. IFC Performance Standards Since the IFC is a potential lender for the Project, the Project must align with good international practice, including the IFC Performance Standards (PS) and Guidance Notes of 2013. IFC as the potential major lender categorized this large-scale energy Project as a Category “A” project under Guidance Notes. Key principles, requirements, methodological and procedural aspects of the stakeholder engagement process for IFC Draft Report Project No: 13/024 May 2014 Page: 8 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Category A projects financed by IFC are described in detail in the IFC 2007 “A Good Practice Handbook for Companies Doing Business in Emerging Markets”. Specific objectives of Stakeholder engagement are outlined in Box-2-2. The project could result in potentially significant and diverse adverse future environmental and social impacts and issues which cannot readily be identified or assessed and which require a formalized and participatory assessment process carried out by independent consultants in accordance with the PSs. The approach to the ESIA and stakeholder engagement for the Project is therefore, designed accordingly. Box 2-2 Specific Objectives of the IFC Standards Regarding Stakeholder Engagement IFC PS:1 Stakeholder Engagement Stakeholder Engagement: According to IFC PS-1 Stakeholder engagement is an ongoing process that may involve, in varying degrees, the following elements: stakeholder analysis and planning, disclosure and dissemination of information, consultation and participation, grievance mechanism, and ongoing reporting to Affected Communities. The nature, frequency, and level of effort of stakeholder engagement may vary considerably and will be commensurate with the project’s risks and adverse impacts, and the project’s phase of development. Stakeholder Analysis and Engagement Planning: Clients should identify the range of stakeholders that may be interested in their actions and consider how external communications might facilitate a dialog with all stakeholders. The client will develop and implement a Stakeholder Engagement Plan that is scaled to the project risks and impacts and development stage, and be tailored to the characteristics and interests of the Affected Communities. Disclosure of Information: Disclosure of relevant project information helps Affected Communities and other stakeholders understand the risks, impacts and opportunities of the project. The client will provide Affected Communities with access to relevant information. Consultation: When Affected Communities are subject to identified risks and adverse impacts from a project, the client will undertake a process of consultation in a manner that provides the Affected Communities with opportunities to express their views on project risks, impacts and mitigation measures, and allows the client to consider and respond to them. The extent and degree of engagement required by the consultation process should be commensurate with the project’s risks and adverse impacts and with the concerns raised by the Affected Communities. Informed Consultation and Participation: For projects with potentially significant adverse impacts on Affected Communities, the client will conduct an Informed Consultation and Participation (ICP) process that will build upon the steps outlined above in Consultation and will result in the Affected Communities’ informed participation. Draft Report Project No: 13/024 May 2014 Page: 9 of 28 Bazian Power Plant Project Stakeholder Engagement Plan External Communications and Grievance Mechanisms: Clients will implement and maintain a procedure for external communications that includes methods to (i) receive and register external communications from the public; (ii) screen and assess the issues raised and determine how to address them; (iii) provide, track, and document responses, if any; and (iv) adjust the management program, as appropriate. In addition, clients are encouraged to make publicly available periodic reports on their environmental and social sustainability. Where there are Affected Communities, the client will establish a grievance mechanism to receive and facilitate resolution of Affected Communities’ concerns and grievances about the client’s environmental and social performance. 2.3. Gaps between KRG Legislation and International Guidelines The most prominent topic, which requires further elaboration in KRG Environmental Legislation, is “Social Impact Assessment (SIA)”. Additional studies and implementations are required in this topic for internationally financed projects to achieve alignment with international standards. For example, Kurdish Environmental Legislation does not stipulate implementation of detailed socio-economic surveys at the Project Site or the establishment of a Grievance Mechanism. However, these are required by international standards. Such differences will be taken into consideration in respective sections in the ESIA Report. Draft Report Project No: 13/024 May 2014 Page: 10 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 3. PROJECT STAKEHOLDERS 3.1. Introduction For the purposes of this SEP, a stakeholder is defined as any individual, organization, or group which are potentially affected by the Project or which has an interest in the Project and its impacts. The objective of stakeholder identification is to establish which stakeholders may be directly or indirectly affected – either positively or negatively (“affected parties”), or have an interest in the Project (“other interested parties”). It is important that particular effort is made to identify any disadvantaged and vulnerable stakeholders who may be differentially or disproportionately affected by the Project or who may have difficulty participating in the engagement and development processes. Stakeholder identification is also an on-going process and will require regular review and update. 3.2. Stakeholder Identification and Analysis In order to develop an effective SEP it has been necessary to determine exactly who the stakeholders are and understand their priorities and objectives in relation to the Project. By classifying stakeholders it has been possible to develop a plan that is tailored to the needs of different stakeholder groups. Different issues are likely to concern different stakeholders and so different types of stakeholders have been grouped based upon their connections to the Project. Having an understanding of the connections of a stakeholder group to the Project helps identify the key objectives of any engagement. A list of the organizations and individuals identified to date has been presented in Appendix-1. This list will be kept up to date if new stakeholders are identified during the course of the Project. Table 3-1 illustrates how each stakeholder is connected to the Project. Table 3-1 Connection of Stakeholders to the Project Stakeholder Groups Stakeholder Type Connections to the Project Affected Other Party Interested Party Local Communities Mukhtars and Mayors of 14 affected settlements. Residents of 14 affected settlement areas √ Households and communities that will receive impacts (positive or negative) as a result of the Project – e.g. positive employment Users of local public amenities opportunities, provision of Employees of surrounding ınfrastructure services or negative government institutions and Draft Report Project No: 13/024 impacts associated with dust and May 2014 Page: 11 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Stakeholder Groups Stakeholder Type public amenities Connections to the Project noise. Principal communities to be served by the Project Government √ The Project will strengthen short term Strategy of the KRG such as: Electricity Production will be sourced from gas and oil residues. Power Administration Transmission lines will be installed. The electricity grid infrastructure will be updated and improved. More electricity will be provided to citizens. Local Administrations Local government of primary political Tainal importance to the Project with Berde Karaman permitting requirements that must be Gubala Takea Bazian √ met by the Project and responsibilities for waste management, infrastructure and traffic management. The Project Company will have to work in cooperation with the municipalities. Employees The construction and operation of the Construction Staff Project will require substantial labor Employees of Power √ effort and employment. Administration √ Academics Local Academicians of the University Suleymaniyah University √ √ Draft Report Project No: 13/024 are also welcomed to participate public meetings for the scientific views. May 2014 Page: 12 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 4. STAKEHOLDER ENGAGEMENT APPROACH 4.1. Overall Approach The Project will maintain on-going engagement with KRG authorities (Power Administration, Municipalities and Mukhtars), affected stakeholders and other interested parties to ensure that they are informed about the Project’s progress, that they receive information on the environmental and social performance, they can provide feedback on the effectiveness of any mitigation and management measures and that they have the opportunity to raise any concerns or grievances. Engagement has been, and will continue to be, undertaken in four successive phases, based upon typical project planning and implementation phases. These phases and the key activities conducted or to be conducted during them, are detailed in Table 4-1. Table 4-1 Stakeholder Engagement Approach Phase Objectives To introduce the Project to the affected and interested stakeholders. To identify key stakeholders to be Phase 1: Initial Engagement consulted. To generate feedback on the scope, approach and key issues for the ESIA. To generate feedback on the Scoping Report. Draft Report Project No: 13/024 Key Activities Secondary data analysis to identify key stakeholders. Meetings are held with relevant government stakeholders. Meetings are held with community leaders (Mukhtars). First public participation meeting will be organized. Project Description leaflets will be distributed. May 2014 Page: 13 of 28 Bazian Power Plant Project Stakeholder Engagement Plan To introduce the Project where Semi-structured interviews with necessary. key informants. To inform and validate the baseline In-depth interviews with selected Phase 2: Impact Assessment data through semi-structured interviews and questionnaires. stakeholders. Formal questionnaires issued to businesses. To generate feedback on Project activities and have specific Focus Group Discussions (FGDs) discussions regarding potential with selected stakeholders. impacts and proposed mitigation/enhancement and monitoring measures. To manage local expectations, concerns and any misconceptions. To enable stakeholders to input into the Project design and management plans. Phase 3: IA Disclosure To make the final ESIA available to all interested and affected On completion of the disclosure and stakeholders. comment period, the ESIA Report will Project design and management be updated to reflect the results of plans. consultation and comments will be fed into the future work on detailed design and construction of the Project. The Final ESIA and its appendices will then be made available to public. Address: 4th Floor Sulaymaniyah Mall, Iraq : +964 53 319 0248 Implementation Phase 4:Project To ensure all affected and Project updates and progress interested stakeholders are information are made available to informed about project progress all affected and interested and have the opportunity to raise stakeholders via Mukhtars’ offices any concerns or grievances. and other public places. To receive feedback on the On-going maintenance and effectiveness of mitigation and availability of the Grievance management measures. Procedure are carried out. To manage grievances. 4.2. Stakeholder Engagement Tools A range of tools is being used for the stakeholder engagement as part of this Project. These include public participation meetings, focus group discussions, community level questionnaires, leaflets, posters and key informant discussions. Stakeholder engagement will continue using these employed mechanisms as required ensuring efficient and effective engagement throughout the life of the Project. Draft Report Project No: 13/024 May 2014 Page: 14 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Specific methods will vary across different stakeholder groups and stakeholder engagement with vulnerable and minority groups will use specifically designed mechanisms, as needed. Vulnerable groups in the context of this project include: people who live with the assistance of others, elderly people, female-headed households, the physically disabled and the mentally disabled. Project representatives will be present at key community engagement and information sharing events to demonstrate company commitment to stakeholder engagement, to build relationships and to answer any questions. Information will be presented that is culturally appropriate and easy to understand, using graphics and maps, wherever possible. In order to ensure that the Project reaches all stakeholders, the Project will utilize a range of different communication tools. These are described in more detail below. 4.2.1. Project Brochures A brochure for the Project was developed in February, 2014. It includes information of explanation of natural gas fired power plant project, site maps, project overview and stages of the power plant. It also outlines the environmental and social impact assessment process and provides contact information (email, phone, postal address) of the Public Relations Department of the Project Company for any grievances (for details see Appendix-2). 4.2.2. Grievance Mechanism A grievance mechanism which will allow stakeholders to raise concerns or complaints personally and via post or electronic mail (contact details in Section 4.2.4) was developed. The procedure seeks to address concerns promptly and be readily accessible to all affected stakeholders. The project team will confirm the obtainment of a complaint within 7 days and find a resolution within 14 days, confirming this in writing to the complainant. A separate formal grievance mechanism will also be developed for those employed on the Project. 4.2.3. Public Relations Officer (PRO) In order to maintain regular communication with affected communities a Public Relations Officer (PRO) is hired. The PROs will be responsible for identifying, informing and recording public views and opinions and for relaying them to the necessary person for follow up (as detailed in the grievance mechanism in Section-7). Draft Report Project No: 13/024 May 2014 Page: 15 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Contact details for this office are: Name: Saiwan Selih Tel: +964 771 884 9884 Email: eng_saiwan@yahoo.com 4.2.4. Newspapers National newspapers were used to to invite stakeholders to public meetings. They will continue to be used to publically reach wide audiences, as appropriate. The national (Hawlati) newspaper was used for the announcement which advertised the date of meeting, time, place, and subject of the meeting. The details of the announcement can be seen in Appendix-3. 4.2.5. Public Participation Meetings Open and targeted meetings were conducted to be held to engage with stakeholders, as appropriate. 4.2.6.1 First Public Participation Meeting (PPM) The scoping phase PPMs were conducted on 28th of February and 1st of March, 2014 at 10:00 pm at Bazian Public Library. Two PPMs were conducted to share information regarding the investment, to the villagers of Kani Shaitan and Sercahaway. The national (Hawlati) newspaper was used for the announcement which advertised the date of meeting, time, place, and subject of the meeting. Ten villages and four townships which are located within the area of influence were invited to the meeting by phone calls. The ESIA team made presentations, ideas and suggestions of the villagers about the Project was listened to and noted. The main concerns about the Project raised from the attendees are listed below; •The villagers were expecting to be hired by the Project and wished that a representative from Qaiwan group was in the PPM to hear the comments and concerns, •It was questioned that; if there is a possibility of land purchasing from Kani Shaitan, •The villagers were wondering if they would receive electricity from the station in the future. Draft Report Project No: 13/024 May 2014 Page: 16 of 28 Bazian Power Plant Project Stakeholder Engagement Plan •The villagers have experiences of these types of meetings, therefore, they stated that if Qaiwan brings problem like other Projects they will be against the Project. •The villagers demand authorities who will assist their comments and concerns. •Although there are no engineers or people with higher degrees in the village, they are expecting to be hired by the Project because they believe that they should be the one to do the labor work not an outsider. •The villagers are willing to use their tractors for the Project, if they get hired. •In the past the villager practiced Apiculture but due to the factories around the villages beehives were ruined. •The villagers are willing to deal with Qaiwan Group, however, they are worried about the health risks due to the pollution. •The villagers mentioned about how they have been promised for asphalt, electricity and water. However, none of the promises have been met by the Refinery . •The villagers want to see how they can get benefit from the Project. They believe that, this type of project cannot be implemented in Baghdad or Kerkuk, due to safety risks. Therefore, since this area has a low risk profile, the Project authorities should be beneficial to the villagers. For the detailed list of the PPMs see Appendix-4. 4.2.6.2 Second Participation Meeting The main topic of the second PPM will be public participation in environmental and social impact assessment. The meeting is planning to be conducted during the ESIA disclosure process. An announcement will be published 2-4 days before the date of the meeting. The national newspaper (Hawlati) will be used for the announcement which advertised the date of meeting, time, place, and subject of the meeting. Detailed list of the attendees will be presented. The main issues gathered from the impact assessment and concerns about the Project raised from the attendees will be presented. Draft Report Project No: 13/024 May 2014 Page: 17 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 4.2.6. Public Notices Public display materials will continue to be used as a tool to communicate with large audiences, particularly in busy pedestrian areas. To inform the public about the plant, an information poster was hung in the entrance of the construction site and leaflets will be distributed to public. 4.2.7. Phone Calls The phone number for the will be widely distributed with future Project information. The PRO will engage directly with stakeholders through phone calls, when necessary. Draft Report Project No: 13/024 May 2014 Page: 18 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 5. PREVIOUS STAKEHOLDER ENGAGEMENT 5.1. Phase 1: Initial Engagement Initial stakeholder engagement activities were conducted between January, 2014 and March, 2014 in order to: identify all key stakeholders, provide an overview of the proposed development to key local community members, inform stakeholders of the ESIA process, and to discuss key impacts associated with the Project. The ESIA team of 2U1K visited the Project area in the fourth week of January, 2014 and held interviews with the Mukhtars. 5.2. Phase 2: Impact Assessment During the main impact assessment stage, baseline data was collected. Both existing secondary data and primary data collection were undertaken through field surveys. Stakeholder engagement is a critical part of this work and the ESIA team was conduct meetings with the stakeholders listed below: Residents of the villages, Muhktars, Governmental institutions, Municipalities, 5.3. Key Issues The following issues will be discussed with stakeholders during engagement activities undertaken to date. Detailed records of the consultations, which are comprised of general concerns, and the expectations of the project is listed below. For the details See Appendix-5. Population There seems to be an expectation of population increase within the region due to job creation. Social Services & Infrastructure Villagers have environmental concerns. However these concerns are not directly related with the Project. Other factories around the village are creating environmental pollutions. The villagers have concerns related with the emissions. Draft Report Project No: 13/024 May 2014 Page: 19 of 28 Bazian Power Plant Project Stakeholder Engagement Plan There is an expectation of traffic increase due to the fact that children who attend to high school go to Bazian. It was mentioned that, the housing prices will increase. The villagers mentioned how they are in need for electricity since even their house water work with electricity. They state that, since there will be negative consequences with this project, such as air and water quality; they at least want some benefits that will help their life. Economy, Employment & Livelihoods It was stated that, “Since the employment opportunities are quite low in the region, hiring people from our community will help our income”. Men usually work as labourer at the Suleymaniyah. There is no high education levelled individuals within the region. They believe that, the housing prices will increase and there will be an employment opportunities. Quality of life It was stated that, the villagers are concerned about the noise, dust and traffic. Other Comments It was suggested that, there should an official that communities throughout the project phases and informs the locals about the updates. It was suggested that, there should be a representative selected from the women population of the village to inform the rest of the women of the communities. It was suggested that, face-to-face informal communication is going to be the best approach. The villagers believe that mukhtar should be the bridge between the villages and the Project Company. Draft Report Project No: 13/024 May 2014 Page: 20 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 6. FUTURE STAKEHOLDER ENGAGEMENT This section describes the stakeholder engagement planned for the Project during the Impact Assessment (IA) disclosure, and then during construction and operation. 6.1. Phase 3: IA Disclosure Disclosure of the Draft ESIA Report will provide detailed information about the proposed Project activities, the assessment of the impacts and the planned mitigation and monitoring measures. After submitting the Draft ESIA Report to the lenders, the report will be advertised and made available for public review for a period of 60 days. According to IFC Category A projects require a minimum 60-day disclosure period. All other projects require at least 30 days. A community meeting also will be held to disclose the ESIA. Electronic copies of the Draft ESIA Report will be made available on CDs/memory sticks and a Non-Technical Summary of the Draft ESIA Report with its appendices will be distributed to select stakeholders registered on the database. The stakeholders, which are directly affected by the Project, are planning to be informed about the disclosure process, by phone. The project team will answer questions from the public and stakeholders. The Public Relations officer of the Project will be responsible for receiving and collecting all comments. All received comments will be fed into the ESIA finalization process. 6.2. Project Implementation Stakeholder engagement will continue throughout design finalization, construction and operation. Key stakeholders will be kept informed about the progress of the Project, have the opportunity to provide feedback on the effectiveness of mitigation and enhancement measures and to raise any concerns or grievances. During this process key stakeholders will receive meaningful and accessible information about the mitigation/enhancement and management measures contained in the Environmental and Social Management and Monitoring Plan (ESMMP). Information to be shared before construction commences will include (but is not limited to) the following: the impacts that have been identified as a result of the Project, the impacts and mitigation or enhancement measures that are being implemented, the implementation schedule, roles and responsibilities, monitoring and management measures, and information on the grievance mechanism for the Project. Draft Report Project No: 13/024 May 2014 Page: 21 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Information from the ESMMP will be presented through a number of briefing sessions and community meetings. Implementation phase engagement will focus on new stakeholders, including patients, children and potential and existing employees, as well as those engaged at earlier phases; it will focus on developing relationships thorough on-going stakeholder engagement and will be designed to build on positive stakeholder relationships established during the ESIA process, carrying these forward through Project construction and operation. To ensure effective stakeholder engagement, the SEP will be reviewed annually by the PRO throughout construction and operation of the Project, with it being adapted as appropriate. Bazian Power Plant Project’s public relations team will be responsible for engagement with stakeholders as an on-going process throughout the life of the Project. This department will be dedicated to conveying information about the Project, finalizing, and implementing the ESIA mitigation measures. The Public Relations department will also manage the grievance mechanism, including the establishment and management of the grievance database and coordination with the Bazian PPP senior management to respond to community grievances/concerns. The department will also ensure that the grievance mechanism is functioning effectively within agreed resolution timeframes and that there is a mechanism for applying lessons learned. A robust grievance mechanism for workers in both construction and operation stages will be developed by the Project Company before commencement of either activity. Once finalized, this process will be managed separately from the public grievance mechanism, but employees will retain their right to access the public grievance mechanism for non-employment-related issues. Stakeholder groups, engagement activities and specific discussion areas for the Project implementation phase engagements have been detailed in Table 6-1, below. Draft Report Project No: 13/024 May 2014 Page: 22 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Table 6-1 Implementation Phase Engagement Stakeholder Local residents Engagement Main Methods Specific Responsible Objectives Discussion Areas Dates Media To ensure Key impacts From 2 Public notifications all affected of the months Relations of project and construction before the Officer. progress, interested and construction grievance stakeholders operational to the end of logging, are phases the resolution and informed construction reporting about period. Body project progress and have the opportunity to raise any concerns or grievances. Users of local Community To receive Community From the end Human amenities and consultation feedback on and worker of Resource facilities events. On- the health and construction Depart. going Public effectiveness safety. and Relations of throughout (communicati mitigation operation on with locals and to inform managemen about design t measures. progress regarding possible overlapping of project site boundaries with nearby businesses) and grievance logging Draft Report Project No: 13/024 May 2014 Page: 23 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Stakeholder Construction workers Specific Discussion Areas Engagement Methods Main Objectives Construction To manage The Public Management grievances. Relations Plan and Dates Responsible Body Depart. Workers’ Grievance Mechanism Draft Report Project No: 13/024 May 2014 Page: 24 of 28 Bazian Power Plant Project Stakeholder Engagement Plan 7. GRIEVANCE MECHANISM 7.1. Overview Grievances can be an indication of growing stakeholder concerns (real and perceived) and can escalate if not identified and resolved. Identifying and responding to grievances supports the development of positive relationships between projects, communities and other stakeholders. A grievance management process will be established for the Bazian PPP. This will provide a formal and on-going avenue for stakeholders to engage with the Project. This grievance mechanism will be accessible to all sections of the affected community, at no cost and will not impede access to other judicial or administrative remedies. Affected communities will be repeatedly informed about the grievance process over the course of community engagement activities. The ESIA for the project will be released into the public domain for review and comment. Hard copies of the ESIA (in Kurdish and English) will be made available at the Project Office and at the office of the related Villages and Townships in (Kani Be, Kocalar, Serchaway, Kazan, Gebe, Gulice, Gewre De, Allah Kuli, Tainal Old, Kani Shaintan, Berde Karaman, Bazian Gubala, Sheetan, Tainal New, Takea) The Project will report regularly to the public on its implementation whilst protecting the privacy of individuals. Stakeholders will be able to share their opinions and grievances via a range of options such as web sites, letters and face to face meetings during all future phases of the Project. Feedback will also be provided to demonstrate how their comments and suggestions have been incorporated into the Project decision-making process in the second public participation meeting and this process will be continued in all phases of the Project. A separate grievance mechanism will be established for construction workers, hospital workers and patients. Bazian PPP’s grievance mechanism has been designed to ensure that all received grievances are acknowledged, logged and that the complainant knows what to expect in terms of response capacity and timeframe. Grievance procedures will be coordinated through the nominated Grievance Officer who will feed the grievances through to the Project Company’s PRO, who is the primary interface between the community and the Project Company. Confidentiality procedures will be put in place to protect the complainant, as appropriate. Draft Report Project No: 13/024 May 2014 Page: Page: 25 of 28 Bazian Power Plant Project Stakeholder Engagement Plan The grievance mechanism will be advertised and announced to affected stakeholders so that they are aware of the process, know they have the right to submit a grievance and understand how the mechanism will work and how their grievance will be addressed. In most cases, a grievance or complaint will be submitted by a stakeholder or local resident by phone, in writing or by speaking with one of the company’s PROs. 7.2. The Grievance Mechanism There are 10 steps that complete the grievance mechanism. This process has been summarized in Figure 7.1, and has been detailed in the text below. Step 1: Identification of grievance through personal communication with appropriately trained and advertised Project Company workers (Grievance Officer (GOs)/PROs). This could be in person, by phone, letter, or email using the contact details below: Name: Saiwan Selih Tel: +964 771 884 9884 Email: eng_saiwan@yahoo.com Step 2: Grievance is recorded in the ‘Grievance Log’ (paper and electronic) within one day of identification. The grievance log will be held at the Project Company’s offices and managed by the PRO. The significance of the grievance will then be assessed within five to seven days using the criteria outlined below: Level 1 Complaint: A complaint that is isolated or ‘one-off’ (within a given reporting period - one year) and essentially local in nature. Note: Some one-off complaints may be significant enough to be assessed as a Level 3 complaint e.g., when a national or international law is broken (see Level 3). Level 2 Complaint: A complaint which is widespread and repeated (e.g., dust from construction vehicles). Level 3 Complaint: A one-off complaint, or one which is widespread and/or repeated that, in addition, has resulted in a serious breach of the Project Company’s policies or National law and/or has led to negative national/international media attention, or is judged to have the potential to generate negative comment from the media or other key stakeholders (e.g., inadequate waste management). Step 3: Grievance is acknowledged through a personal meeting, phone call, or letter as appropriate, within a target of 10-14 working days after submission. If the grievance is not well understood or if additional information is required, clarification will be sought from the complainant during this step. Draft Report Project No: 13/024 May 2014 Page: Page: 26 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Step 4: The Grievance Officer is notified of Level 1, 2 or 3 grievances and the Project Manager/Director is notified of all Level 3 grievances. The senior management will, as appropriate, support the Grievance Officer in deciding who should deal with the grievance, and determine whether additional support for the response is necessary. Step 5: The GO delegates the grievance within five to seven days via e-mail to relevant department(s)/personnel to ensure an effective response is developed (e.g., Human Resource (HR), relevant medical or administrative departments, contractors etc.) Step 6: A response is developed by the delegated team and Grievance Officer within 14 days, with input from senior management and others, as necessary. Step 7: The response is signed-off by the senior manager for level 3 grievances and the GO for Level 2 and Level 1 grievances within 14 days. The sign-off may be a signature on the grievance log or an e-mail which indicates agreement, which should be filed by the GO and referred to in the grievance log. Step 8: Communication of the response should be carefully coordinated. The GO ensures that an approach to communicating the response is agreed and implemented. Step 9: Record the response of the complainant to help assess whether the grievance is closed or whether further action is needed. The GO should use appropriate communication channels, most likely telephone or a face to face meetings, to confirm whether the complainant has understood and is satisfied with the response. The complainant’s response should be recorded in the grievance log. Step 10: Close the grievance with a sign-off from the GO. The GO assesses whether a grievance can be closed or whether further attention is required. If further attention is required the GO should return to Step 2 to re-assess the grievance. Once the GO has assessed whether the grievance can be closed, he/she will sign off or seek agreement from the Project Manager for level 3 grievances, to approve closure of the grievance. The agreement may be a signature on the grievance log or an equivalent e-mail, which will be filed by the GO and referred to in the grievance log. In additional, a “Grievance Closeout Form” will be used. (see Appendix: 6 This process is outlined in Figure 7.1. 7.3. Grievance Procedure Channels of Communication Numerous channels will be used for stakeholders to submit any complaints and requests: Telephone – All incoming calls will be registered and information summarized daily and sent to the relevant department for processing and action in accordance with the grievance procedure outlined above. Draft Report Project No: 13/024 May 2014 Page: Page: 27 of 28 Bazian Power Plant Project Stakeholder Engagement Plan Post – Mail can be used by stakeholders for submission of their queries/requests/complaints/comments for consideration by the PRO. All incoming letters will be documented and stored as well as the responses sent to the originating party in accordance with the grievance procedure outlined above. The postal address of the PRO’s Office is: 4th Floor Sulaymaniyah Mall, Iraq. Any queries/requests/complaints/comments can be brought to the attention of the Project Company verbally or written (e-mail) or by filling in a Grievance Form which will be available in the project site office (See Appendix-7). Figure 7-1 Flowchart for Processing Grievances Draft Report Project No: 13/024 May 2014 Page: Page: 28 of 28 Bazian Power Plant Project Traffic Management Plan Appendix G: TRAFFIC MANAGEMENT PLAN Final Draft Project No: 13/024 July 2014 Appendix-F 1 / 6 Bazian Power Plant Project Traffic Management Plan 1 INTRODUCTION The Project Company, Qaiwan Group, has signed a Power Purchase Agreement (PPA) with the Ministry of Electricity (MoE) of the KRG to design, construct and operate the Bazian Power Plant (the Project), located in the District of Bazian in the Province of Sulaymaniyah. The MoE has agreed to purchase electricity from this power plant for a minimum of 15 years. 2 OBJECTIVES AND SCOPE This Traffic Management Plan aims to establish the responsibilities and requirements for regular traffic rules during the construction and operational stages of the Project. The objectives of the Project Traffic Management Plan are: - To prevent and control traffic related injuries and fatalities as related with Project construction; - To minimize traffic congestion and maintain safe, fast and easy access/egress by emergency vehicles; and - To minimize fuel consumption at all stages including construction and operation. 3 GENERAL PRINCIPLES The Project Company will give particular concern on minimizing: - Traffic routes through communities, - Distance travelled by employees during construction, - Distance over which equipment and goods are transported, and the - Number of trips made. This will require Project Company to inform and cooperate with the Municipality of Bazian to prepare a traffic plan incorporating adequate signaling, selection of alternate routes, etc. 4 RESPONSIBILITIES The Site Manager is responsible for coordinating all transport and traffic activities at all stages of the Project. The Site Manager supports construction staff in the planning and coordination of traffic management activities in a timely and efficient manner. Final Draft Project No: 13/024 July 2014 Appendix-F 2 / 6 Bazian Power Plant Project Traffic Management Plan The Operations Traffic Manager (OTM) is responsible for the management, planning, development, implementation, revisions, and approvals with the relevant authorities (where required) of the Traffic Management Plan. The OTM plays the key role in traffic safety with responsibilities including: - Support of the construction staff in the planning and coordination of traffic management activities in a timely and efficient manner; - Management of day-to-day operations and work load of the traffic control team; - Ensuring that the OH&S needs of all staff, especially traffic control team members, are met; - Management of the delivery of materials and the entry of vehicles into the site on a day-to-day basis (Including providing traffic control as required); - Liaison with construction staff and traffic control teams, in the planning, coordination, and monitoring of traffic operations, and to facilitate the implementation of corrective actions; - Preparation of necessary reports and maintenance of incident records and inspections logs; - Preparation of a site-specific traffic management plan including necessary arrangements for the operational phase based on the final Project design to ensure the safest and most efficient access and egress for staff, especially for emergency situations. The Public Communication Officer (PCO) represents the Project for all community and stakeholders issues; conducts consultation with stakeholders for traffic planning, and provide an ongoing liaison role and prepares and distributes changed traffic condition information to road users, transport operators and local communities. The Project Manager is the top level person who has ultimate responsibility for the system. All environmental and operations staff on the ground are trained to receive grievance and are responsible to convey to the PCO. In day-to-day traffic, the Operations Traffic Manager will: - Ensure that access is via only specified access routes defined; - Conduct necessary planning as related with timing of traffic flows such that heavy traffic loads on main public roads is avoided; and - Ensure that compliance with local traffic regulations is attained. Final Draft Project No: 13/024 July 2014 Appendix-F 3 / 6 Bazian Power Plant Project Traffic Management Plan 4.1 On-Site Traffic Management Particular OHS measures will be different for pedestrian workers, drivers and operators, as indicated below: - Some construction machines have blind points for operators such as loaders, dozers, cylinders, graders. Especially in cases of kneeling and bending, workers are at risk due to the blind spot. Thereby, operators shall use signalers or watchmen when using such equipment. - Pedestrian workers shall be kept away from places where heavy-duty machinery is allowed to move quickly. - Pedestrian workers shall be reserved to special places divided with barricades, separating them from areas where the heavy duty machinery is allowed to move quickly. A signaler must be ready to organize the movement for pedestrian workers. - Signs will be placed on the equipment to warn operators and workers in the field. - Civilian entrance shall be blocked from the heavy machinery except for operators and maintenance staff. - Drivers and operators of equipment will be trained to communicate with pedestrian workers, use of standard signs and labels, recognize dangerous situations on time and respective measures, and on the maneuvering limitations of vehicles and equipment as well as awareness of blind spots. 4.2 Off-Site Traffic Management Off-site Traffic Management (OTM) measures during the construction stage will comprise of the following measures: - Trucks and vehicles will be equipped with silencers in order to prevent noise to a certain. - Drivers will be trained to avoid making unnecessary noise. - Vehicles will be covered on the top in order to prevent dust generation. - Trucks and wheels will be washed as they leave the construction site in order to prevent mud on state roads. - Overloading of the trucks will be avoided. - Drivers will be required to comply with the pertinent local legislation. - Warning signs will be placed at roads and crossings as necessary. - All vehicles will use snow tires during the winter months. Final Draft Project No: 13/024 July 2014 Appendix-F 4 / 6 Bazian Power Plant Project Traffic Management Plan OTM measures during the operational stage will be planned in coordination with the Municipality of Bazian. 5 REGULAR TRAINING OTM ensures that all drivers are trained in accordance with driver training requirements. OTM may include additional requirements specific to the Project or the Project Company’s own standards. Driving certificates for each driver and for each type of vehicle based on drivers’ skills and knowledge of driving rules and other contents of driving training must be approved of under the OTM. Regular trainings include topics related with: - Project EHS Requirements, - Driver training, and - Project EMP Requirements. 6 ROAD AND VEHICLE MAINTENANCE The Project Company is responsible for monitoring the condition of the roads used by project traffic. OTM is responsible for monitoring the condition of roads used by project traffic and for ensuring that they are maintained in a condition that is at least as good as the condition they were before the start of construction to the satisfaction of authorities and landowners. OTM makes sure that all vehicles are maintained in accordance with the manufacturers’ specifications. This includes compliance of vehicles with all safety related specifications and maintenance of vehicles to manufacturer specifications. 7 COMMUNITY RELATIONS AND COMMUNITY SAFETY The Site Manager ensures that all traffic management measures are planned, implemented and maintained in accordance with day-to-day users of the traffic routes. OTM is responsible for informing the public at all stages of the Project where adverse impacts of traffic may occur. Final Draft Project No: 13/024 July 2014 Appendix-F 5 / 6 Bazian Power Plant Project Traffic Management Plan 8 MONITORING DURING OPERATION Traffic management plans will be implemented and updated regularly as site demands change. Monitoring will be based on daily observation of traffic congestions and complaints of staff and visitors. Final Draft Project No: 13/024 July 2014 Appendix-F 6 / 6 Bazian Power Plant Project Waste Management Plan Appendix-G WASTE MANAGEMENT PLAN Final Draft Project No: 13/024 July 2014 Appendix-G 1 / 9 Bazian Power Plant Project Waste Management Plan 1 Objectives and Scope The Project Company Qaiwan Group has signed a Power Purchase Agreement (PPA) with the Ministry of Electricity of KRG to design, construct and operate the Bazian Power Plant (the Project). The Waste Management Plan for the Project aims to: Ensure that all wastes from project activities is controlled, handled and disposed of in an environmentally acceptable manner to reduce the risk of current and future liabilities and to comply with national environmental legislation; Protect the health of workers and locals from diseases that could be transferred via or waste; and to Minimize waste to be produced in the course of the project. This plan covers all waste management processes associated with the works being conducted by the Project Company and their sub-contractors of the Project, for both the construction and operational stages. Implementation of the Waste Management Plan will be supervised and inspected by the EHS Manager who is also responsible for the preparation of reports related with waste management activities. The EHS Team is responsible for informing and monitoring all parties in regard to matters in this plan. 2 General Principles The preliminary principle is to encourage waste reduction by all parties. The following waste reduction and prevention methods are applied as appropriate in order to minimize waste: Selection of manufacturers or material suppliers who can provide environmentally friendly and recyclable; Re-use of materials as appropriate; Purchasing of materials that have the least amount of packaging; Arrangement of in-demand deliveries to reduce storage time and thus material losses; Examination of the work method for each activity to identify options to eliminate or reduce wastes; Substitution of materials that will help reduce waste produced; Final Draft Project No: 13/024 July 2014 Appendix-G 2 / 9 Bazian Power Plant Project Waste Management Plan Segregation of hazardous waste and non-hazardous waste as non-hazardous waste becomes hazardous once it has been mixed with the aforementioned; Transferring of chemicals should be conducted with care in order to minimize spills; and Improvement of transportation procedures to reduce damage to materials. Appropriate waste storage areas will be provided with suitable waste containers for different types of waste. Segregated wastes of different categories need to be collected in identifiable containers. Hazardous and non-hazardous wastes will be segregated in designated storage areas. Recyclable wastes will require separate bins or storage areas. These areas are to be indicated on the facility site plan. Waste containers are to be clearly labeled to describe the waste contained withinusing the appropriate waste labels which should be completed in full. Once labels have expired, as in the waste they once described have been emptied, they must be removed immediately to avoid potential future confusion regarding the contents of the container. Any unidentified wastes will be treated as hazardous. Waste containers will be labeled with the following information, as depicted in the example label that follows. Table 2-1. Example Waste Container Label Type of Waste: Code of Waste Source of Waste: Beginning Date of Storage: Producer of Waste: Name of Responsible Person: Access to hazardous waste containers should be limited to personnel who are properly trained in the project's emergency plan, handling of hazardous waste and chemical hygiene. All hazardous wastes must be stored in suitable containers in good condition that are compatible with the chemical contents of the waste. The waste container must be sealed at all times unless waste is being added or removed. A secondary container should be used to contain the material in case the primary container is overfilled or fails. Ample head space must be left in all liquid waste containers to allow for expansion. Final Draft Project No: 13/024 July 2014 Appendix-G 3 / 9 Bazian Power Plant Project Waste Management Plan Monitoring Regular monitoring, mainly in the form of visual inspections, will be needed for construction and operation stages. This is further discussed in Section 7. and in Appendix E, entitled “Environmental and Social Management and Monitoring Plan”. 3 Waste Legislation There is an ongoing process in the KRG to adapt the guidelines and standards set by such international organizations as the World Bank, the IFC and the World Health Organization into the national legislation regarding environmental protection. However, until that process is complete there may be certain missing points for proper waste management practices. This document has been intended to fill any gaps between the current status of the legislation and the international best practice regarding waste management. Besides referring to the most up-to-date legislation, it shall be always taken into consideration that the relevant governmental bodies and municipalities should be consulted to find out the best waste management practice available and hence to adhere as much as possible to the recommendations presented in this document. 3.1 Destination of Wastes A range of possible destinations/uses to which waste may go once they have been collected on-site include one or more of the following: on site or off site re-use, recycling and/or disposal. 3.1.1 Types of Waste Waste is defined as any substance or objects that have been discarded, are intended to be discarded, or are required to be discarded. Wastes generated from construction activities fall into two main categories, hazardous and non-hazardous. 3.1.1.1 Non-hazardous Waste Construction operations generate non-hazardous waste, i.e. wastes which have no hazardous features: domestic waste, certain plastic materials, textile waste, etc. Construction camps will be provided with toilet / shower facilities connected to a wastewater management facility on site, so liquid domestic waste will not incur any problems. Final Draft Project No: 13/024 July 2014 Appendix-G 4 / 9 Bazian Power Plant Project Waste Management Plan Existence of metal waste (including scrap and wires) is expected as well. Metal waste shall be disposed of separately for reuse and recycling. Ultimately, all non-hazardous waste will be stored separately from hazardous waste. Domestic Solid Wastes Domestic solid wastes will be stored in impermeable and sealed garbage containers, and will be collected by the Bazian Municipality. They will be disposed of at the Bazian Municipal Landfill, approximately 10 km away from the Project Site. In the case that the municipality is unable to pick-up the domestic waste from the Project Site, then the Project Company is responsible for hiring a licensed third party to remove it on a minimum of a weekly basis. Non-Hazardous Packaging Wastes Non-hazardous packaging wastes are recyclable wastes which will require separate bins or storage areas. The Project Company will contact the Bazian Municipality for the collection non-hazardous packaging wastes. Non-hazardous packaging wastes will then be transferred to a licensed recovery facility if applicable. Otherwise, if there are no options available to take advantage of this waste, then it will be disposed of in an environmentally compliant way, such as landfilling. Medical Wastes Medical wastes generated from the Power Plant Project will be handled in line with the pertinent local legislation using the available infrastructure. It is the ultimate goal for medical wastes to be collected from the site and taken to a sterilization or incineration plant before disposal. Medical waste will be separated as collected into categorizations such as needles, bodily fluids, and contaminated linens. All needles will be collected, stored, and transferred in plastic, sealed containers. Waste Vegetative Oils Waste vegetable oils will be generated at both the construction and operational stages from cooking oil. Waste vegetative oils will be collected separately and managed according to the local municipality’s implementations. The ultimate goal is to prevent waste vegetative oil from entering the sewerage system and to recover fuel from waste vegetative oil if possible. Final Draft Project No: 13/024 July 2014 Appendix-G 5 / 9 Bazian Power Plant Project Waste Management Plan Waste Oils Waste oil is expected to be produced as a result of maintenance and repair of construction machinery. Waste oils will be stored in sealed containers, labeled with the technical names of oils used. Waste oils will be collected separately and managed according to the local municipality’s implementations. The ultimate goal is to prevent waste oil from being disposed of into water resources or soil, and to use it for energy recovery. Waste Batteries Waste batteries will be stored in portable waste batteries boxes. Batteries will be collected according to directives of the local municipality. A certified company or institution may be contacted for collection and proper disposal. Waste Electrical and Electronic Equipment (WEEE) Waste electrical and electronic equipment which may be generated will be collected separately. WEEEs will be stored in a separate storage area. 3.1.1.2 Hazardous Waste Waste batteries will be generated when used batteries of electronic devices, e.g. walkie-talkies, are replaced. Waste accumulators may also be produced when used accumulators of the vehicles are replaced. Wastes are considered to be hazardous if they are: explosive, oxidizing, flammable, irritable or toxic, carcinogenic corrosive, infectious, teratogenic, and/or mutagenic; when incinerating or in contact with air, water and acids generate toxic substances. Such wastes shall be temporarily stored in a separate area and labeled with special signs. Hazardous wastes will mainly be generated during maintenance of vehicles. Hazardous wastes include lubricants, liquid fuel, hydraulic oils, chemical substances, antifreeze, vehicle/engine filters, oiled textile, old filters, polluted soil, etc. Hazardous wastes will be stored in a covered and sealed area separate from other types of waste generated on the Site. This area will be surrounded by a fence, labelled as “Hazardous Waste Temporary Storage Site” on the fence. All types of hazardous wastes will be separately stored. Hazardous waste storage area will be contained at the bottom with a closed reservoir for collecting possible spills of hazardous wastes. Spill containment materials and equipment will be available at all locations where chemicals, paints, oils and other liquid contaminants are being used. Project Company will contact the local municipality to implement the best Final Draft Project No: 13/024 July 2014 Appendix-G 6 / 9 Bazian Power Plant Project Waste Management Plan management practices. These can be establishing contract agreements with certified transportation companies and safe disposal companies. 3.2 Waste Management Plan 3.2.1 Construction Phase Waste generation during the construction phase will comprise of domestic waste from the camp site, excavation waste and special waste from construction materials (i.e. packaging waste, worn-out tires, waste oils, and hazardous materials). Containers will be labeled in accordance with the type of waste in containers. Wastes will be collected and divided into categories: Non-hazardous and hazardous. Each category will be handled in sub-categories in line with the pertinent national legislation and the infrastructure made available by the local municipality. For each category of wastes a special place will be allocated and marked accordingly. Medical wastes will be stored in impermeable and sealed containers in a separate area to be designated, and will be collected by a company or institution authorized by the local government. Alternatively, the local municipality will be contacted to employ the best management infrastructure available. All wastes will be removed and disposed of in a controlled and timely manner on the basis of type of waste. 3.2.2 Operation Phase Wastes which may be generated during the operational stage are: - Waste oils from lubricants, etc. (will be collected and re-used unless they contain PCBs) - Metals will be separately collected for reuse. - Domestic waste will be separately collected for disposal. - Hazardous wastes will be collected and transported to the place of final disposal by proper transportation vehicles. - Medical waste from the infirmary will be collected and disposed of separately. During operation, all stationary construction machinery operating on diesel and gasoline will be equipped with a secondary container to collect leaking fuel for disposal. Final Draft Project No: 13/024 July 2014 Appendix-G 7 / 9 Bazian Power Plant Project Waste Management Plan Main site equipment and vehicles will be fuelled on special insulating bedding wherever possible. Special attention will be paid to the prevention of fuel spills. Special collectors will be installed at the points of potential leakage. Absorbents will be maintained ready for use at all times. Fuel will be transported by specially designed fuel trucks. Wastes shall be collected on a daily basis. Waste bins labeled with special signs will be placed on labeled storage areas. Before removal of wastes from the site, the quantity (volume) and size of wastes, the name of waste collector/disposal agent and the name of the place of their final disposal/measure will be recorded. This issue will be controlled by the EHS Manager. 4 Transfer of Waste As previously mentioned, domestic solid wastes will be collected on daily or weekly basis by the Bazian Municipality. If this is impossible, the Project Company will employ a licensed third party removal company. Transportation of all other types of wastes will be made by licensed or authorized vehicles properly arranged or produced for transfer of the relevant waste. The local municipality will be contacted to employ the available means of transportation of wastes. This may be an ongoing process through the lifetime of the Project. For the wastes other than domestic wastes, waste transfer forms are recommended to be filled out unless there is any other particular document or form that is enforced to be used by the local legislation. The EHS Manager is responsible for maintaining a Waste Register. For this purpose a Waste Disposal Register form will be used, which will include at minimum the following information: Waste Type Identification, Quantity and Units, Source of Waste (Activity), Transporter/ Waste Disposer, Date and Time of Transfer, Destination/Disposal Site, and Consignment Reference Number. The EHS Manager will collate the information received from the Site and incorporate into a master waste inventory database, report on a monthly basis to Project Final Draft Project No: 13/024 July 2014 Appendix-G 8 / 9 Bazian Power Plant Project Waste Management Plan Company Management. Waste Management shall be reported as part of monthly environmental performance reports. 5 Training of Waste Management Plan All Site Managers and Supervisors will ensure that all personnel in their team, including subcontractors, are trained in waste minimization, storage, reuse, recycling and disposal, namely all aspects of the Waste Management Plan, in relevance to their work activities. Where assistance is necessary, the EHS Manager will make itself available at the request of the Site Managers. Waste Management Plan will be distributed to the Site Manager, EHS Manager and other managers concerned. 6 Records Any records pertaining to waste management will be retained in a system for ease of access. Site records will include, but will not be limited to: copies of consignment sheets. Originals of consignment sheets will be returned to the Site following disposal. All records shall be legible, dated and readily identifiable and retained for audits till the end of the project before archiving. 7 Monitoring The EHS Manager shall provide records in weekly/monthly reports and carry out periodic control of waste storage areas on the Site. Project Company will perform semi-annual audits at the final disposal sites for ensuring environmental standards committed as of the pertinent legislation on control of different types of waste. Final Draft Project No: 13/024 July 2014 Appendix-G 9 / 9