Regular Council Meeting Minutes
Transkript
Regular Council Meeting Minutes
October 3, 2013 COUNCIL MEETING – MINUTES On Thursday, October 3, 2013 the Council for the Corporation of the Township of South Algonquin held a Regular Council Meeting. Present- Mayor Jane Dumas Councillor Joe Florent Councillor Dave Harper Councillor Sid James Councillor Randy Jessup Councillor Bill Rodnick Councillor Richard Shalla Staff- Harold Luckasavitch, Clerk Treasurer Gerry Dunn, Works Superintendent, CBO Tracy Cannon, Administrative Assistant-Recording Secretary Mayor Dumas called to order the October 3, 2013 Regular Council Meeting of the Corporation of the Township of South Algonquin at 7:04 p.m. 2. ADDITIONS/AMENDMENTS TO THE AGENDA: None 3. ADOPTION OF THE AGENDA Moved by: D. Harper Seconded by: R. Rodnick Res. # 13-307 “That Council for the Corporation of the Township of South Algonquin adopts the agenda as circulated for the regular Council meeting of October 3, 2013.” -Carried4. DISCLOSURE OF PECUNIARY INTEREST: None 5. PETITIONS, DELEGATIONS and/or PRESENTATIONS: - Henryk Newald and Ian Collins requested the Works Department to occasionally widen approximately 1 kilometre of snow banks when required for the five residents on Landsdown Avenue. This would make the laneway more accessible for larger vehicles such as fire trucks, EMS, fuel trucks etc. - Beverley Moore of Aylen Lake indicated that she would like to defer her request to discuss geographical addresses and DSL internet to a later date and focus only on the road concern. -Mrs. Moore requested Council to consider paving Aylen Lake Road. Consensus of Council was in agreement, however a road that size would be very expensive. Councillor Florent indicated that this would be discussed at a Roads Meeting and again when the 2014 budget is prepared. 6. MINUTES OF PREVIOUS MEETING Moved by: S. James Seconded by: D. Harper Res. # 13-308 “Be it resolved that the Council for the Corporation of the Township of South Algonquin adopts the minutes of the regular meeting of September 19, 2013 as circulated.” -CarriedMoved by: R. Shalla Seconded by: B. Rodnick Res. # 13-309 “That the Council for the Corporation of the Township of South Algonquin adopts the minutes of the closed session, of the regular meeting of September 19, 2013 as circulated.” -Carried7. BUSINESS ARISING FROM THE MINUTES: - Councillor Jessup requested the repairs/upgrades on Lyell Lake dock be completed next spring. 8. UNFINISHED BUSINESS: -Councillors reviewed the Works Superintendent Job Posting. The position will be posted internally tomorrow for one week. 1 9. COMMITTEE REPORTS: Fire Report Madawaska Councillor Florent verbally reported: - Councillor Florent will put a motion forward at the next regular council meeting to amend the pay grid to include compensation for firefighters who attend fires or casualties and are required to assist at the scene for the night and still have to attend to their regular jobs the next day. Councillor James: Provided staff with a written report: -Attended Investment Basic and Beyond Seminar on September 19, 2013 with Deputy Clerk Treasurer -Sue Klatt. Councillor James provided a disc to Councillors and Staff that offer information of the seminar and also a working spreadsheet. The disc also contains the presentations that were made at the Risk Management Symposium that Councillor James attended earlier in September and further information regarding the Joint and Several Liability. Recreation Report Whitney: Councillor Shalla verbally reported: -Councillor Shalla noted that Whitney Recreation will be offering movie night on Thursdays until skating is available. Staff to contact Joe Avery to get details and add it to the newsletter. McKenzie Lake Cottagers Association: Councillor Shalla verbally reported: -Councillor Shalla was approached from a member requesting that a garbage can be re-installed at the McKenzie Lake Boat Launch. Recreation Report Madawaska: Councillor Jessup verbally reported: -An alternate for Council representation is needed. Councillor Florent confirmed he will temporarily be the alternate. Roads Report Works Superintendent, CBO Gerry Dunn provided a written report: Ottawa Street/Hay Creek-Line painting is complete along with the “Stop” bar. Decision of a “No Parking” sign should be reconsidered. It has been noticed that the parking along Canada Post and the intersection of Ottawa Street and Hay Creek Road has been more organized. Winter Sand stockpile is complete. Total in dome including the 3% allowance for salt is 3034.35 tonnes. Maple Drive/Algonquin St./Cres.- Smith/Miller has scheduled to start paving on October 15th or 16th. G. Dunn spoke to Ministry of Transportation regarding driving the Zamboni, riding lawn mowers etc. on Township property without a driver’s licence - It was suggested that driving the above noted equipment on Township property is fine because these areas are not commonly used by motor vehicles. G. Dunn verbally stated: Results of the water samples of September 16th were negative. Drain-All reported drains at the Madawaska Garage are draining, however the metal pipes that are buried are rotted and repairs should be considered. Culvert at Maple Drive/Sunset Trail is approximately 5 feet from Hydro Pole. Hydro One will be on scene tomorrow morning when the culvert is replaced, at no extra cost. Rock Breaker was successful and debris has been picked up. Ditches still need to be reshaped. Administration Report Clerk-Treasurer Harold Luckasavitch verbally reported: H. Luckasavitch, B. Ackney and Judy Harms-Potter of the Canadian Red Cross met at the Madawaska Complex on October 2nd to discuss the results of the Shelter/Reception Centre Survey. H. Luckasavitch itemized some of the services that the building should have to be an emergency shelter. Councillor Shalla, G. Dunn and H. Luckasavitch met at the Galeairy Lake Dam to discuss the ramp for the fire truck. A contractor will be visiting the site tomorrow to see what is required to build the crib. Received a letter from a local resident requesting a sign (example-no exit) be erected on 2 Hay Creek Road - Some G.P.S units are guiding tourists down Hay Lake Road through the Hydro line to get to Haliburton etc. 10. CORRESPONDENCE-Action Items- reviewed and filed 11. CORRESPONDENCE-Information Items- reviewed and filed 12. NEW BUSINESS: Councillor Jessup formally announced his resignation. Acceptance of the resignation will be at the next regular council meeting. Council discussed the steps that are required in the Municipal Act to fulfil the seat, either to appoint or by-election. Councillors thanked Councillor Jessup for all his hard work and representing the Township. Councillor Jessup thanked everyone and is pleased with the accomplishments Council has made and the dedication of staff. As Human Resource Chair, Councillor Jessup recommended Council to revise the pay grid for January 2014 and suggested Council do it appropriately. The Official Plan and the Asset Management Plan will entail a lot of work for both Council and Staff. There was a ten minute break. 13. MOTIONS OF COUNCIL: Moved by: R. Jessup Seconded by: D. Harper Res. # 13-310 “Whereas Council and Mayor’s honorarium and meeting allowance has changed little since amalgamation. Therefore be it resolved that the monthly honorarium for Mayor be raised to $950.00; Council members $700.00 and that committee or other special meeting remuneration be raised to $75.00 and these meetings in excess of 4 hours be raised to $100.00 and that these raises will be effective Jan.1/14.” -CarriedMoved by: J. Florent Seconded by: D. Harper Res. # 13-311 “To endorse the resolution received from the City of Kenora to petition the Provincial Government to have flying lantern devices banned from use and sale in the Province of Ontario.” -CarriedMoved by: J. Florent Seconded by: D. Harper Res. # 13-312 “That the Council for the Corporation of the Township of South Algonquin supports the efforts of the Bancroft and Hastings Highlands Disaster Relief Committee, by making a donation in the amount of $1000.00 towards the municipalities funding share of the ODRAP assistance program”. -DefeatedMoved by: J. Florent Seconded by: D. Harper Res. # 13-313 “Whereas a presentation has been received from residents on Landsdown Ave. in Murchison Ward; and a case has been made for the Township to do some winter maintenance. Therefore be it resolved that the Township is willing to provide limited winter maintenance as required to Landsdown Ave.” -DefeatedMoved by: R. Shalla Seconded by: D. Harper Res. # 13-314 “Whereas the Bancroft Minden Forest Sustainability License appears to be preparing the forest to log in the Hay Lake Area, and Whereas they are identifying individual private property boundaries on a narrow strip of land between McRae-Hay Lake Road and Hay Lake and Whereas the elevation between the lake and the road in this particular location is very steep and adjacent to both residential and seasonal properties and Whereas there could be both environmental and aesthetic issues if logging were to occur in this location; Therefore, Council agrees to send a letter to the Ministry of Natural Resources and the Bancroft Forest Sustainability License requesting they refrain from logging between the lake and the road at this location. -Carried- 3 Moved by: R. Shalla Seconded by: B. Rodnick Res. # 13-315 “That the Council for the Corporation of the Township of South Algonquin adopts all of the proposed Modifications to the Official Plan of the Township of South Algonquin as presented to Council on September 25th, by Kevin Jarus, Planner for Municipal Affairs which was outlined in a letter dated January 29th, 2013 from Bridget Schulte-Hostedde, acting Manager of Community Planning and Development, Municipal Affairs and Housing, Sudbury Office”. -CarriedCouncillor Florent declared conflict of interest for resolution # 13-316. Moved by: R. Jessup Seconded by: D. Harper Res. # 13-316 “That the Council for the Township of South Algonquin authorizes the hiring of Floyd Florent to fill the vacancy as advertised, for a Temporary-Full Time Public Works employee within the Works Department, starting at Step 4 , of the Wage Grid, with benefits.” -CarriedMoved by: R. Jessup Seconded by: D. Harper Res. # 13-317 “That the Council for the Township of South Algonquin authorizes the hiring of Stewart Tompkins, to fill the vacancy as advertised for the position of a full time Public Works Employee within the Works Department, starting at Step 4, of the Wage Grid, with benefits”. -Carried14. NOTICE OF MOTIONS: None 15. BY-LAWS: None Moved by: D. Harper Seconded by: J. Florent Res. # 13-318 “That Council for the Corporation of the Township of South Algonquin authorizes the payment of all bills (Batches 2013-00093 to 2013-00095) as recorded and presented for the meeting of October 3, 2013”. -CarriedCouncillor Florent recommended a Roads/Waste Management Meeting be scheduled - Meeting scheduled for Thursday, October 24, 2013 7:00 p.m. Moved by: S. James Seconded by: R. Jessup Res. # 13-319 “That Council for the Corporation of the Township of South Algonquin adjourns the regular meeting of October 3, 2013 at 9:24 p.m.” -Carried- _________________________ Mayor Jane Dumas _________________________ Clerk- Harold Luckasavitch 4